Top 8 Preventive Maintenance Software for Routine Scheduling
Preventive maintenance software is a necessity rather than a choice these days. It brings all recurring work into one system, where assets, task intervals, and labor plans stay clearly defined.
A large number of tools claim support for preventive maintenance, yet their strengths vary widely. Some focus on calendar control, while others emphasize asset records, alerts, or reporting depth. After our careful analysis, we have narrowed down to the following 8 best preventive maintenance software options that streamline implementing preventive maintenance.
1. Zapium
Zapium is a cloud‑based preventive maintenance platform designed for small to mid‑sized maintenance teams. It focuses on simplicity, mobile access, and quick setup for teams that want to move away from paper or spreadsheets without heavy configuration.
Key Features:- Intuitive, visual workflow builder for preventive maintenance plans and checklists.
- Strong mobile-first design with offline mode, so technicians can view and complete work orders without the internet.
- Built‑in asset grouping, scheduling, and PM templates tailored for facilities, manufacturing, and service teams.
- G2: 4.9 / 5
- Capterra: 4.8 / 5
- Very low learning curve which makes it a great tool for non‑technical teams.
- Fast deployment (often live in days, not weeks) with minimal IT involvement.
- Good for standard preventive maintenance, work order tracking, and asset history without heavy configuration.
Plans are offered across four levels—Essential, Professional, Business, and Enterprise. Opting for annual billing lowers the cost, and pricing details are shared after a product demo.
Support:Includes email and chat support, with business hours support on paid plans; priority support on higher tiers. Offers onboarding assistance, knowledge base, FAQs, video tutorials, and community forums.
Integration:REST API for connecting to ERP, accounting, and BI tools (e.g., SAP, Oracle, QuickBooks). Native or pre‑built integrations with tools like Microsoft 365, Google Workspace, and some IoT platforms. Can import data from CSV/Excel for assets, PMs, and work orders.
Security:Cloud‑hosted with SOC 2 Type II compliance (or equivalent) and data encryption in transit (TLS) and at rest. Role‑based access control, multi‑factor authentication (MFA), and audit logging for work orders and user activity.
Best For:Small to mid‑sized maintenance teams (e.g., facilities, manufacturing, property management) that want a simple, mobile‑friendly CMMS quickly. Companies moving from paper or spreadsheets to a digital PM system without heavy IT resources.
2. Limble
Limble CMMS is a cloud‑based preventive maintenance management software system aimed at small to mid‑sized businesses. It emphasizes ease of use, mobile access, and straightforward preventive maintenance scheduling for facilities and light industrial teams.
Key Features:- Highly visual, calendar‑centric interface for scheduling and tracking preventive maintenance tasks.
- Simple drag‑and‑drop PM scheduling and recurring work order templates.
- G2: 4.8 / 5
- Capterra: 4.8 / 5
- Very easy to set up and configure minimal training required for technicians and managers.
- Excellent mobile app with offline support for work orders, photos, and checklists.
Pricing varies by plan, with Standard, Premium+, and Enterprise each offering a built-in pricing calculator.
Support:Includes email and chat support, with phone support on higher tiers.
Integration:REST API for connecting to ERP, accounting, and HR systems and CSV/Excel import for assets, PMs, and work orders.
Security:Cloud‑based with SOC 2 or equivalent compliance, data encrypted in transit (TLS) and at rest.
Best For:Small to mid‑sized businesses in facilities, hospitality, manufacturing, and property management that need a simple, mobile‑friendly CMMS.
3. Fiix
Fiix is a cloud‑based CMMS software that emphasizes preventive e maintenance, with strong analytics, AI‑driven insights, and integration capabilities. It is used by maintenance and operations teams to digitize and optimize maintenance workflows.
Key Features:- AI‑powered analytics that analyze work order history to recommend PM frequencies and predict failure risks.
- Embedded preventive maintenance tools that connect to IoT sensors and SCADA systems for condition‑based alerts.
- G2: 4.6 / 5
- 4.5 / 5
- Strong preventive maintenance (PM) capabilities with deep analytics and maintenance KPIs.
- Good integration with ERP, MES, and IoT platforms, making it suitable for connected plants.
The software offers four subscription options—Free, Basic, Professional, and Enterprise. The Free tier supports up to 25 active PMs, Basic costs $45 per user each month, and Professional is priced at $75 per user per month. Enterprise pricing is customized and shared after a demo request.
Support:Includes email, chat, and phone support, with higher SLAs and dedicated success managers on enterprise plans.
Integration:Robust API for ERP (SAP, Oracle), MES, accounting, and BI tools.
Security:- Cloud‑hosted with SOC 2 Type II and other enterprise-grade compliance standards.
- Data encrypted in transit and at rest, with role‑based access, MFA, and detailed audit trails.
Mid‑sized to large manufacturing, energy, and industrial companies.
5. UpKeep
UpKeep is a mobile‑first CMMS designed for preventive maintenance, work order management, and equipment and asset tracking. It is popular in facilities, manufacturing, and property management for its simplicity, strong mobile app, and fast setup.
Key Features:- Truly mobile‑centric design: technicians can create, assign, and complete work orders entirely from smartphones/tablets.
- Built‑in chat and collaboration features within work orders, improving team communication.
- G2: 4.5 / 5
- Capterra: 4.6 / 5
- Excellent mobile app with offline mode, photo attachments, and real‑time chat for technicians.
- Good for basic preventive maintenance, work order tracking, and enterprise asset management in distributed environments.
The platform offers four subscription plans: Essential at $20 per user per month, Premium at $55 per user per month, and Professional and Enterprise tiers with custom pricing.
Support:Includes email and chat support, with phone support on higher tiers. Provides onboarding help, knowledge base, video tutorials, and community forums.
Integration:REST API for connecting to ERP, accounting, and BI tools.
Security:SOC 2 or equivalent compliance, data encrypted in transit and at rest.
Best For:Small to mid‑sized maintenance teams that are highly mobile and need a simple, easy‑to‑use CMMS.
5. MaintainX
MaintainX is a cloud‑based, mobile‑first maintenance management platform designed for preventive maintenance. It is widely used in manufacturing, facilities, property management, and industrial sectors.
Key Features:- Advanced preventive maintenance workflows with visual checklists, conditional logic, and smart reminders for due/overdue PMs.
- Digital inspection and audit trails with mandatory fields, photo/video capture, and offline mode.
- G2: 4.8 / 5
- Capterra: 4.8 / 5
- Mobile‑first design with a simple, intuitive interface that technicians can learn in minutes, leading to faster adoption and fewer training hours.
- Strong PM automation (recurring work orders, meter‑based triggers, escalations) and real‑time asset status visibility.
Pricing starts with a free Basic tier, followed by the Essential plan at $20 per user per month and the Premium plan at $65 per user per month on annual billing. An Enterprise option is also offered with custom pricing.
Support:Includes email, chat, and phone support, with dedicated onboarding and success managers especially on higher tiers.
Integration:REST API for connecting to ERP, accounting, and BI systems and pre‑built integrations and a marketplace for OT/IIoT, ERP, and asset performance platforms.
Security:Cloud‑hosted platform with SOC 2 (or equivalent) compliance, data encrypted in transit (TLS) and at rest.
Best For:Mid‑sized manufacturing, industrial, facilities, and multi‑site maintenance operations looking for a mobile‑first preventive maintenance tool that drives high technician adoption.
6. eMaint
eMaint is a cloud‑based preventive maintenance platform from Fluke Reliability, designed for industrial and manufacturing operations.
Key Features:- Preventive maintenance scheduling based on time, meter readings, and asset health data, with conflict detection and a visual drag‑and‑drop calendar.
- Highly customizable dashboards, workflows, and reports tailored to each site, asset type, or maintenance strategy.
- G2: 4.5 / 5
- Capterra: 4.4 / 5
- Strong PM optimization tools: planners can analyze preventive maintenance history, labor, parts, and downtime to refine intervals and eliminate unnecessary tasks.
- Good multi‑site scalability with centralized dashboards, standardized templates, and regional/role‑based controls.
The Team plan is priced at $69, the Professional tier at $85, while Enterprise pricing is provided through a custom quote.
Support:Includes email, phone, and chat support, with dedicated customer success managers and onboarding specialists for mid‑sized and enterprise clients.
Integration:REST API and integration tools for connecting with ERP (e.g., SAP, Oracle), MES, SCADA, BMS, and PLM systems.
Security:SOC 2 (or equivalent) compliance and enterprise‑grade security standards.
Best For:Mid‑sized to large industrial, manufacturing, energy, and utilities companies with asset‑intensive operations that need robust preventive maintenance.
7. Coast
Coast is a cloud‑based, mobile-first CMMS designed for preventive maintenance, work order management, and asset tracking, especially for deskless and field teams.
Key Features:- Mobile‑first design with QR/barcode scanning for quick asset lookup and work order check‑in, plus offline mode for remote or low‑connectivity sites.
- Built‑in task and maintenance scheduling with reminders, due‑date notifications, and a visual dashboard to track overdue and upcoming preventive maintenance.
- G2: 5 / 5
- Capterra: 4.7 / 5
- Very easy to configure and roll out, making it suitable for teams that want a simple, flexible tool.
- Real‑time chat and comments reduce follow‑up emails and phone calls.
Based on whether you choose a monthly or yearly plan, the pricing differs across the four plans which are Free, Starter, Pro, and Enterprise. For Starter and Pro it costs $20 and $49 respectively. While Enterprise is a custom pricing plan.
Support:Includes phone, chat, and email support, with fast response times and active assistance from the Coast support team.
Integration:REST API for connecting with ERP, accounting, and BI tools, allowing teams to sync asset data, costs, and maintenance performance.
Security:Cloud‑based platform with data encrypted in transit and at rest, following standard security practices to protect maintenance and asset information.
Best For:Small to mid‑sized manufacturing, facilities, and multi‑site teams that want a simple, mobile‑friendly preventive maintenance tool with strong real‑time communication between technicians and managers.
8. FMX
FMX is a cloud-based preventive maintenance software solution widely used in healthcare, municipalities, and commercial facilities. It focuses on clear scheduling, request tracking, and asset-centric preventive maintenance without heavy industrial complexity.
Key Features:- Centralized preventive maintenance scheduler with recurring maintenance tasks tied directly to assets and locations.
- Clean, role-based dashboards for technicians, planners, and administrators.
- G2: 4.7 / 5
- Capterra: 4.8 / 5
- Simple interface that works well for mixed technical and non-technical users.
- Good balance between preventive maintenance planning and day-to-day facilities requests.
- Quick setup with minimal configuration overhead.
FMX follows a subscription pricing model based on the number of users and modules. Pricing is shared through a demo and scales with organization size.
Support:Email and phone support included, along with onboarding assistance, help documentation, and training resources.
Integration:Supports integrations via API and CSV imports for assets, locations, and maintenance data.
Security:Cloud-hosted with standard enterprise security practices, including encrypted data storage and role-based access controls.
Best For:Facilities-focused organizations that need structured preventive maintenance with strong request management.
Best Practices to Select Preventive Maintenance Software
Selecting preventive maintenance software requires more than comparing features or pricing tiers, and following best practices must be considered during the selection process:
- Assess maintenance complexity and asset volume
Review the number of assets, task frequency, and whether schedules rely on time-based, meter-based, or condition-based triggers.
- Match the tool to team size and operations
Small facilities teams and large industrial operations require very different levels of configuration, reporting depth, and scalability.
- Evaluate mobile and offline capabilities
Technician adoption depends heavily on fast mobile access, offline work orders, photo uploads, and checklist completion in the field.
- Check preventive maintenance automation options
Look for recurring schedules, alerts for due or overdue tasks, escalation rules, and flexible PM templates.
- Review integration and data flow
APIs or native integrations help connect ERP, inventory, accounting, IoT, and reporting tools without manual data handling.
- Verify security and access controls
Confirm data encryption, role-based permissions, audit logs, and compliance standards such as SOC 2.
- Understand onboarding effort and support quality
Consider setup time, training resources, customer support responsiveness, and long-term vendor reliability.
To Wrap Up
Preventive maintenance software plays a direct role in how consistently assets receive scheduled care. The right platform brings clarity to task intervals, labor planning, and asset history while reducing manual follow-ups and missed work.
Industry thinking increasingly places these tools within a larger operational ecosystem. McKinsey frames maintenance software as part of broader APM and Industry 4.0 strategies, where CMMS data connects with IoT sensors, analytics, and AI to extend asset life and support reliability-centered maintenance decisions.
Each tool listed serves a different maintenance reality, from lightweight mobile setups to data-driven industrial environments. Selection should reflect asset scale, technician workflows, and system integrations rather than feature volume alone. A well-chosen maintenance solution will help build stronger operational control over time and support predictable maintenance execution.
