Top 8 Inventory Management Software for Maintenance Stores

Modern inventory management software is needed by every maintenance team, but it must therefore go beyond basic features. Maintenance teams should get accurate visibility across locations, clear reservation and issue workflows, audit trails for every adjustment, and the ability to align inventory usage with maintenance activities. Software that works well for selling products often breaks down when applied to exception-heavy maintenance scenarios.

This guide reviews 10 best inventory management platforms that are commonly considered for maintenance stores, spare-parts rooms, and operational warehouses. Each tool is evaluated for usability, control depth, scalability, and fit with maintenance-driven workflows, so teams can shortlist software that supports reliability rather than creating hidden operational risk.

1. Zapium

Zapium positions itself as a modern inventory management platform built for businesses that need tight operational control without ERP-level complexity. It focuses on real-time inventory visibility, structured workflows, and centralized data management, making it suitable for teams that want accuracy and scalability without heavy system overhead.

Key Features:

• Real-time inventory tracking across locations, giving teams a live view of on-hand, reserved, and issued stock without delays
• Automated stock updates tied directly to transactions, reducing manual reconciliation and improving data reliability
• Centralized inventory dashboard with detailed audit trails, allowing teams to review stock movements, adjustments, and usage history
• Configurable workflows for stock movement and approvals, supporting controlled issuing, transfers, and exception handling

Ratings:

• G2: 4.9 / 5
• Capterra: 4.8 / 5

Advantages:

• Built-in analytics and reporting views that surface inventory KPIs such as stock turnover ratio.
• Clean and intuitive interface that shortens onboarding time for storekeepers and operations teams
• Strong operational visibility through real-time dashboards, supporting informed decisions on replenishment and usage
• Supports structured inventory governance with auditability and approval controls that reduce shrinkage and errors
• Scales smoothly as inventory volume and locations grow, without introducing ERP-level complexity

Pricing:

Pricing is structured into four plans – Essential, Professional, Business, and Enterprise. Opting for annual billing unlocks discounted rates, while customized quotes require a demo.

Support:

Offers email and ticket-based support, documentation and onboarding assistance, and dedicated support plans for larger teams

Integration:

APIs available for accounting and ERP systems, sales and order management tools and API access for custom integrations

Security:

Offers role-based access control, encrypted data storage and transmission, and activity logs for inventory actions

Best For:

Mid-sized and growing businesses that want structured inventory control without adopting a full ERP system.

2. Zoho Inventory

Zoho Inventory is a cloud-based solution designed for small to mid-sized businesses managing sales across multiple channels. It fits well within the broader Zoho ecosystem, allowing businesses to connect inventory with accounting, CRM, and order management.

Key Features:

• Supports multi-channel selling with platforms like Amazon, Shopify, eBay, and Etsy for real-time inventory sync.
• Includes barcode scanning, multi-warehouse management, batch/serial tracking, and automation for stock alerts and reorders.
• Offers item grouping, purchase/sales order management, and customizable reports exportable in CSV, XLS, or PDF.

Ratings:

• G2: 4.4 / 5
• Capterra: 4.5 / 5

Advantages:

• Simple setup with iOS/Android apps and easy transitions to paid plans after a 14-day trial.
• Prevents overselling through real-time updates and supports drop-shipping, returns, and expiry tracking.
• Scalable for growing businesses with centralized dashboards reducing manual errors.

Pricing:

Pricing plans vary based on the plan and whether it is monthly or yearly. The pricing plans per organization per month are billed as:

• Standard – USD 39 monthly / USD 29 yearly
• Professional – USD 99 monthly / USD 79 yearly
• Premium – USD 159 monthly / USD 129 yearly
• Enterprise – USD 299 monthly / USD 249 yearly

Support:

Provides 24/5 assistance via phone, chat, email, plus YouTube demos and how-to videos.

Integration:

Connects with Zoho apps, shipping carriers, payment gateways, and eCommerce platforms like Shopify and Amazon.

Security:

Enables secure data imports/exports in CSV, TSV, XLS; integrates safely with shopping and payment systems.

Best For:

Online retailers and SMBs managing multi-channel sales, warehouses, or perishable goods needing affordable, automated tracking.

3. Cin7

Cin7 combines inventory management with order management, POS, and B2B functionality. It is designed for businesses handling complex sales models, including wholesale, retail, and eCommerce under one roof.

Key Features:

• Provides real-time inventory tracking across multiple warehouses, locations, and sales channels with barcode scanning and stock level dashboards.
• Supports bundles/kits/variants, asset tracking, demand forecasting via AI (ForesightAI), and warehouse tools like picking/packing optimization.
• Includes order management, purchase orders, EDI for retailers, 3PL support, and customizable reporting on sales, stock, and trends.

Ratings:

• G2: 4.1 / 5
• Capterra: 4.3 / 5

Advantages:

• Automates workflows to prevent overselling, reduce errors, and streamline fulfillment across e-commerce and physical channels.
• Offers scalability with bots for routine tasks, real-time visibility, and cost savings through optimized stock levels and 3PL integration.
• Simplifies complex operations like manufacturing BOMs, B2B portals, and POS with seamless data sync.

Pricing:

• Standard – USD 349 / month
• Pro – USD 599 / month
• Advanced – USD 999 / month
• Omni – Pricing available on custom quote

Support:

Includes guided onboarding, help resources, and partner support for implementation; specific channels like chat or phone via Cin7 site.

Integration:

Connects to 450+ apps including Shopify, Amazon, eBay, WooCommerce, QuickBooks, Xero, marketplaces, shipping carriers, and accounting tools.

Security:

Features role-based access, audit trails, and secure data handling for multi-warehouse and multichannel operations.

Best For:

Multichannel retailers, wholesalers, eCommerce sellers, and manufacturers needing real-time sync, forecasting, and warehouse efficiency

4. inFlow Inventory

inFlow Inventory is known for balancing usability with functional depth. It provides solid inventory control without overwhelming users with complexity.

Key Features:

• Real-time inventory tracking with multi-location support, barcode scanning, batch/serial number control, and low-stock alerts for reorders.
• Supports purchase/sales orders, kitting from bills of materials, picking/packing/shipping, and customizable reports on stock, sales, and costs.
• Includes mobile apps for warehouse tasks, reorder points, expiry tracking, and tools for quotes, invoices, and vendor/customer management.

Ratings:

• G2: 4.1 / 5
• Capterra: 4.6 / 5

Advantages:

• Prevents stockouts via smart alerts and real-time updates, speeds operations with barcode support and mobile access from any device.
• Simplifies order fulfillment, manufacturing kits, and reporting to reduce manual errors and support growth across warehouses/retail.

Pricing:

• Entrepreneur – USD 129 / month for 2 members
• Small Business – USD 349 / month for 5 members
• Mid-Size – USD 699 / month for 10 members
• Enterprise – Seek quote from Sales. Plan is for 25 members

Support:

Offers phone, live chat, email tickets, and training resources for setup and ongoing use.

Integration:

Connects to e-commerce platforms (Shopify, Amazon), accounting (QuickBooks Online, Xero), shipping carriers (50+), and other apps for sync.

Security:

Provides user permissions, customizable access rights, and cloud backups for data protection.

Best For:

Small wholesalers, retailers, and 3PLs managing multi-location stock, e-commerce, or light manufacturing with barcode needs.

5. Sortly

Sortly Inventory is a user-friendly, cloud-based asset and inventory tracking app ideal for small teams to organize tools, supplies, and equipment via photos, QR codes, and custom fields.

Key Features:

• Supports barcode/QR code generation and scanning, custom folders/fields/tags, variants (size/color), low-stock alerts, and import from CSV/Excel for up to 10,000+ items on higher plans.
• Includes inventory lists, activity reports, offline access, purchase orders (paid plans), and mobile scanning from any device.

Ratings:

• G2: 4.4 / 5
• Capterra: 4.5 / 5

Advantages:

Simplifies adding/editing items with photos and quick scans, reduces disorganization for startups, and offers affordable scaling with unlimited labels.

Pricing:

Five plans are available with Free plan offering elementary functionality. The pricing for the rest of the plans are as:

• Advanced: USD 24 / month
• Ultra: USD 74 / month
• Premium: USD 149 / month
• Enterprise: Seek a custom quote for detailed pricing

Support:

Email, chat, knowledge base, and dedicated manager on Enterprise; free 14-day trials for paid plans.

Integration:

QuickBooks Online (Premium+), Zapier for apps, and CSV exports; limited native options on basic plans.

Security:

Role-based permissions, SSO (Enterprise), and cloud backups with customizable access.

Best For:

Small businesses, startups, and teams managing basic assets/tools with visual scanning needs on a budget

6. Upkeep

UpKeep is primarily a CMMS (Computerized Maintenance Management System) with a strong inventory management module built around maintenance workflows. It is an ideal tool for maintenance stores, spare parts rooms, and operational inventories tied to equipment and work orders.

Key Features:

• Real-time visibility into stock levels, usage patterns, and reorder points.
• Barcode generation & scanning, so technicians can quickly issue parts and link them to work orders.
• Automated alerts for low stock to avoid downtime from part shortages.

Ratings:

• G2: 4.5 / 5
• Capterra: 4.6 / 5

Advantages:

• Designed specifically for maintenance teams — not generic stock tracking.
• Mobile-first interface allows technicians to scan parts and update inventory on the go.

Pricing:

It provides four subscription tiers: Essential at $20 per user per month, Premium at $55 per user per month, and Professional and Enterprise, both available on custom pricing.

Support:

Offers round-the-clock chat and email support, built-in in-app assistance, step-by-step video guides, live onboarding sessions, plus a community Slack channel.

Integration:

Integrates with QuickBooks, Zapier, and Google Workspace, and also provides API access for connecting ERP systems and sensor-based tools.

Security:

Offers role-based access controls, detailed audit trails, data encryption, and compliance with SOC 2 standards, along with GDPR support.

Best For:

Ideal for expanding teams that require straightforward, mobile-friendly workflows to handle both reactive and preventive tasks with minimal learning effort.

7. Katana Cloud Inventory

Katana cloud is a well known inventory management platform that helps businesses organize their production and inventory processes without the complexity of traditional ERP systems. It’s particularly valued for giving managers quick insights into stock flow.

Key Features:

• Real-time inventory tracking with live stock levels at multiple locations (warehouses, stores, distribution)
• SKU management: unlimited SKUs and variant control across sites.
• Traceability: batch and serial number tracking for product history.

Ratings:

• G2: 4.4 / 5
• Capterra: 4.6 / 5

Advantages:

• Straightforward real-time stock visibility with multi-site tracking.
• Strong planning and forecasting capabilities for inventory levels and demand.

Pricing:

Offers four plans – Free with basic functionality, Standard (USD 359 per month), Professional (USD 799 per month), and Professional Plus (custom plan for which pricing is available on quote). All plans are billed annually

Support:

Standard support includes live chat, AI assistant, and knowledge base resources and dedicated customer experience teams provide guidance at higher tiers.

Integration:

Offers integrations across business tools, ERP, and third-party apps via API.

Security:

Custom user permissions for role-based access and API security standards and authentication controls with enterprise plans.

Best For:

Operations and inventory teams needing multi-location stock control, real-time planning, and warehouse mobility.

8. Fiix

Fiix offers a maintenance management platform that connects maintenance teams with their assets and inventory. It helps organizations track inventory, plan work efficiently, and maintain operational reliability across multiple sites.

Key Features:

• Parts and inventory control with minimum stock alerts, cycle counts, and QR/barcode scanning for rapid location and issuance of parts.
• Spare parts purchasing and vendor management including POs, RFQs, and centralized vendor contracts.
• Multi‑location inventory visibility to view and share stock across sites, reducing rush orders.

Ratings:

• G2:
• Capterra:

Advantages:

• Automated reorder triggers and forecasting help avoid stockouts.
• Strong mobile support and QR scanning, speeding up shop‑floor inventory operations.

Pricing:

Provides four subscription tiers: Free, Basic, Professional, and Enterprise. The Free plan includes 25 active PMs, Basic is priced at $45 per user per month, Professional at $75 per user per month, and Enterprise requires a custom quote via demo.

Support:

Full support channels including help center, training resources, guided onboarding, and community support.

Integration:

Connects with ERPs, BI tools, IoT systems, and more via an open API.

Security:

Cloud security standards with SOC 2 Type II compliance and encrypted data storage.

Best For:

Mid-to-large organizations with multi-site maintenance operations that need tight coordination between maintenance tasks and spare-parts inventory.

Best Practices to Select Inventory Management Software for Maintenance Stores

Selecting an inventory management system for a maintenance store requires a different evaluation lens than retail or sales-driven environments. The decision should be guided by maintenance risk, asset criticality, and operational continuity rather than transaction volume alone.

• Start with Maintenance Failure Risk, Not Inventory Size

  Selection should begin by identifying which stockouts cause downtime or safety risk. Shortlist software that demonstrates strong control over critical spares rather than tools optimized mainly for high-volume selling.

• Validate Alignment with Maintenance Workflows

  During evaluation, map how the inventory management solution handles issue, return, reservation, and consumption of parts in real maintenance scenarios. Eliminate tools that assume linear “sell-and-reduce” inventory logic.

• Assess Fit with Existing Maintenance Systems

  Inventory software should be shortlisted only if it can connect cleanly with your CMMS or EAM. Poor integration increases manual reconciliation and weakens parts traceability across work orders.

• Evaluate Configuration Depth Over Feature Count

  Avoid selecting tools based on long feature lists. Instead, assess how well the software allows configuration of stock rules, part categories, and approval flows without custom development.

• Test Usability with Storekeepers and Technicians

  Selection decisions should include hands-on validation by actual users, not just managers. Tools that appear powerful in demos often fail when used daily on the shop floor or in the field.

• Examine How the Tool Handles Exceptions

  Maintenance inventory is exception-heavy. During evaluation, test scenarios like urgent part issues, emergency purchases, partial returns, and stock corrections. Favor tools that manage exceptions without breaking data integrity.

• Review Data Accuracy and Audit Controls

  Shortlisted tools should offer clear audit trails for stock adjustments, showing who changed what and why. This is critical for maintenance stores where inventory discrepancies often go unnoticed until failures occur.

• Compare Total Cost of Ownership, Not License Price

  Selection should consider implementation effort, training time, integration cost, and ongoing support, not just subscription fees. Lower-priced tools often incur higher operational costs later.

Conclusion

Choosing inventory management software for maintenance stores is ultimately a risk management decision, not a technology upgrade. The wrong system creates hidden costs in the form of delayed repairs, idle technicians, and emergency procurement, while the right one quietly stabilizes daily operations.

Selection teams that anchor their evaluation in maintenance realities gain systems that support uptime, accountability, and long-term control. When inventory software reflects how maintenance actually works, it stops being a support tool and becomes a foundation for operational reliability.